Quotes and invoices
Generating quotes from a template and basic data, and issuing invoices once a quote is accepted or a service becomes recurring.
Quotes · Invoices · Payments · Diary
Administrative Automation for Freelancers
Focused, budget-friendly automations for freelancers and micro-businesses: quotes, invoices, payment chasing, expenses, diary management and paperwork for your accountant.
A freelancer doesn't need a big project to save hours of paperwork: it's often enough to automate one or two specific tasks that repeat every week, such as generating quotes, chasing payments, or preparing the documents your accountant needs.
That's why this service isn't set up as a multi-week pilot but as one-off automations from EUR 600: we pick a task with a clear impact, define it properly and get it running quickly, without disrupting the rest of your day-to-day work.
Not everything can, or should, be automated on this kind of budget. Highly personal, task-by-task work (negotiating with a client, for example) still needs a person; what we do is take the mechanical part off your plate.
Quotes · Invoices · Payments · Diary
Tasks we typically automate
Payment chasing
Automatic alerts when an invoice falls due or remains unpaid, so you don't have to manually check every month who owes what.
- —Email reminders
- —Up-to-date list of outstanding invoices
Expenses and receipts
Capturing and classifying receipts and expense invoices so they arrive already organised when it's time to file or hand them to your accountant.
Diary and reminders
Automatic reminders for appointments, tax deadlines or client follow-ups, so you don't have to keep it all in your head.
Replies to routine emails
Automatic or semi-automatic replies to the questions that always come up (opening hours, prices, availability), leaving the genuine conversations for you.
Paperwork for your accountant
Periodic preparation and organisation of the documents (invoices, receipts, transactions) you need to send your accountant every quarter.
Areas we cover
We mainly work with freelancers and self-employed professionals in Barcelona and Catalonia, on-site or remotely.
- Barcelona and its metropolitan area
- Vallès Oriental and Vallès Occidental
- Catalonia
- Spain (remote)
Indicative pricing
- Initial diagnostic (2 hours)
- free
- Functional pilot (4 weeks)
- €4,000 – €12,000
- Process automation
- from €600
- Maintenance and evolution
- from €79/month
Designed for tight budgets: this isn't set up as a large pilot, but as one-off, focused automations.
Frequently asked questions
Do I need to automate everything at once?
No. Most freelancers start with a single task (payment reminders, for example) and add more later if it pays off.
Does this work if I use my accountant's basic invoicing software?
In many cases, yes, as long as it can export data or receive it in a standard format. We check this during the free diagnostic.
How much does this kind of automation cost?
One-off automations for freelancers start from EUR 600, depending on the complexity of the task and the systems involved.
Does this replace my accountant?
No. It prepares and organises the paperwork so your accountant can work faster, but it doesn't do the tax or accounting work itself.
What happens if my workload grows later on?
You can extend the automation or add new ones whenever it makes sense, without having to redo what already works.
Other solutions and resources
Process automation for SMEs
We take the repetitive manual work out of the way: data copied by hand, documents produced one at a time, and reminders someone has to keep in their head.
Invoice and report automation
Capture incoming invoices, validate them against orders, post them to your accounts and generate periodic reports without spending hours on it every month.
Systems integration for SMEs
We connect the systems you already use - ERP, CRM, online store, invoicing, spreadsheets, email - so data doesn't have to be copied by hand from one to another.
Tell us about your admin task
Free 2-hour diagnostic to see which task is worth automating first.