Invoices · Bookkeeping · Reports
Capture incoming invoices, validate them against orders, post them to your accounts and generate periodic reports without spending hours on it every month.
Many businesses receive invoices by email or PDF and enter them into the ERP or the accounting spreadsheet by hand. It is repetitive, error-prone work that eats up hours every week, especially as the number of suppliers grows.
We automate the capture and reading of invoices (PDF, XML, email), validation against purchase orders or quotes, and posting to the ERP or accounting software you already use. We can also generate recurring outgoing invoices and periodic reports (sales, expenses, cash flow) that land in the inbox on their own.
We do not remove human oversight from the process: the system flags exceptions - amounts that do not match, new suppliers, unreadable data - for someone to review before posting. The goal is to cut manual work, not to remove supervision.
Invoices · Bookkeeping · Reports
We extract the key data (supplier, amount, VAT, date, line items) from invoices in PDF, XML or sent as email attachments.
If you work with purchase orders or quotes, we compare amounts and line items before an invoice is accepted.
We send validated data to the ERP or accounting software you already use, in whatever format it accepts.
For clients on subscriptions or recurring services, we generate and send outgoing invoices automatically on the agreed schedule.
Sales, expense or cash-flow reports generated and sent automatically every week or every month.
We don't replace your accountant's judgement, file taxes on your behalf, or force through invoices that fail validation. Anything doubtful stops for a human to check.
We work mainly with businesses in Barcelona and Catalonia, in person or remotely.
The initial diagnostic is free. The final cost depends on invoice volume, the number of suppliers, and the systems that need connecting.
No. We work with what you already have, as long as it allows data to be imported (file, API or email). If your system is very closed, we assess that during the diagnostic.
The system attempts to read it; if quality is low or there is doubt, it is flagged as an exception for manual review. We never force an incorrect reading through.
Yes. It's common to start by automating capture only and keep posting manual, or the other way round, depending on where the biggest workload sits.
A functional pilot typically takes around 4 weeks from when the scope is agreed, depending on the systems that need connecting.
Real examples of your invoices and a look at your current process (how you receive them, how you record them today) is enough. No system access is needed at this stage.
We take the current regulatory context for electronic invoicing in Spain into account when designing the process, though the exact requirements applicable to your business should be confirmed with your advisor.
We take the repetitive manual work out of the way: data copied by hand, documents produced one at a time, and reminders someone has to keep in their head.
We connect the systems you already use - ERP, CRM, online store, invoicing, spreadsheets, email - so data doesn't have to be copied by hand from one to another.
We help SMEs and sole traders in Barcelona work out where AI actually adds value, then implement it through a functional pilot, without overpromising or running experiments that go nowhere.
Free 2-hour diagnostic to see how much can be automated and what's worth keeping manual.
